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AIM Policy: Credit Transfer

Purpose

The purpose of this policy is to provide AIM students and staff clear information about AIMs position in relation to the recognition of Australian Qualifications Framework (AQF) certification documentation issued by another Registered Training Organisation (RTO). Policy and process information will provide sufficient information for students to apply for credit transfer with AIM.

Scope

The policy applies to prospective AIM students and current AIM students enrolled in a Vocational Education and Training (VET) course with AIM.

Principles

  • AIM complies with the Standards for Registered Training Organisations (RTOs) 2015 including the clause related to accepting and providing credit to students – clause 3.5.
  • AIM is committed to ensuring students are aware of the opportunity to apply for credit for unit/s of competency and/or modules.
  • Students have the right to have relevant unit/s of competency and or modules recognised (unless licensing or regulatory requirements prevent this).
  • AIM is committed to ensuring principles of access and equity are adhered to and providing additional support if required including Language, literacy and numeracy (LLN) and disability needs.

Policy

  • Credit transfer (CT) is the process of awarding credit for a unit/s of competency previously attained from another Registered Training Organisation (RTO) which are the same as the unit/s of competency in an AIM course. Credit transfer is not the same as Recognition of Prior Learning (RPL) (refer to definitions section).
  • Credit transfer can be granted for unit/s of competency with the same unit code and unit title. If there is a difference in code and/or title, for credit transfer to be granted the new unit must be deemed equivalent as published on the National Training Register www.training.gov.au. If a unit is deemed ‘non-equivalent’ on the National Training Register, AIM will be unable to grant credit transfer. In these cases, the student will be directed to apply for RPL.
  • AIM ensures that students are made aware of and have information available to them about credit transfer and how to apply.
  • Students applying for credit transfer for AQF qualifications and/or statements of attainment awarded by another RTO must present a certified copy of the original documents. Certified copies will be kept on the student’s file.
  • Before providing credit based on a certified qualification, statement of attainment or record of results, AIM may authenticate the information through either the Unique Student Identifier (USI transcript service online, or by contacting the issuing RTO directly.
  • AIM’s approach to the approving a credit transfer application will not unfairly advantage or disadvantage any prospective or current student. Students must not be required to repeat any unit/s or modules in which they have already been assessed as competent (unless a regulatory or licensing condition e.g. industry licensing scheme requires this.
  • AIM is not obligated to issue a qualification or statement of attainment that has been achieved wholly through recognition of units completed at another RTO. AIM’s practice is to grant credit transfer for no more than 50% of the units in a qualification.
  • Applications for credit transfer will be reviewed in a timely manner.
  • The granting of credit transfer may have an impact on the structure and duration of the course. No two cases are the same and the student may need to discuss their individual circumstances and needs with their assessor.
  • AIM processes applications for credit transfer free of charge.

Students applying for credit transfer

  • Students can apply for credit transfer by contacting AIM Student Support on 1300 761 700 or via email studentsupport@aim.com.au.
  • The student will be provided with a ‘Credit Transfer Form’ to complete. If students require any assistance in applying for credit transfer AIM Student Support can assist.
  • The completed ‘Credit Transfer Form’ and required certified documentation is to be sent to AIM Student Support.
  • AIM Student Support will process the application.
  • AIM Student Support will advise the student via email of the outcome of their credit transfer application. This will normally be within 10 days of submitting the application, provided a fully completed ‘Credit Transfer Form’ and required certified documentation has been submitted.
  • Submission of an application for credit transfer does not mean credit transfer has or will be granted. The result of an application will be one of the following outcomes for each unit of competency applied for:
    • Credit granted – The unit of competency is aligned or deemed equivalent. The result ‘CT’ will be entered in the student’s record in the Learning Management System(LMS).
    • Credit not granted - The unit of competency is not aligned or deemed equivalent on the National Training Register. There will be no result entered in the student’s record in the LMS.

Definitions

Recognition of prior learning (RPL)

An assessment process that involves assessment of an individual’s relevant prior learning (including formal, informal and non-formal learning) to determine if they meet the requirements of a nationally recognised unit/s of competency.

Recognition of current competency (RCC)

When a student has previously successfully completed the requirements for a unit of competency or module and is now required, (e.g. by a licensing authority) to be reassessed to ensure that the competence is being maintained (currency). In this case no extra skill or competencies are assessed.

Credit Transfer (CT)

Credit transfer (CT) is the process of awarding credit for a unit or units of competency previously attained from another Registered Training Organisation (RTO) which are the same (or deemed as equivalent on the National Training Register) as the unit/s of competency in a current course.

Certified document

A copy (often a photocopy) of a primary document that has on it an endorsement (from an authorised person (e.g. Justice of the Peace) or authorised professional group or occupation) that it is a true copy of the primary document. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.

Version: 1.2.0