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AIM Policy: Transition

Purpose

The purpose of this policy is to provide AIM students and staff clear information about AIM’s position in relation to managing transition from training products due to changes in the relevant nationally recognised training package.

Scope

The policy applies to AIM students enrolled in Vocational Education and Training (VET) courses with AIM. It covers the management of transition where a training product on AIM’s scope of registration has been superseded, removed or deleted from the national register (training.gov.au).

Principles

  • AIM complies with the Standards for Registered Training Organisations (RTOs) 2015 including the clauses related to managing superseded, removed or deleted training products – clauses 1.26 to 1.27.
  • AIM is committed to ensuring principles of access and equity are adhered to and complying with related legislation.
  • It is the obligation of AIM to remain informed of changes to training packages. AIM monitors and maintains its scope of registration on the national register.
  • AIM will communicate with impacted students in a timely manner once aware of changes to a relevant training package.
  • Any transition management plan developed will comply with AIM’s regulatory obligations, consider the impact to student’s studies and ensure students are not disadvantaged.

Policy

  • New training packages are published and released on the national register. The date of release marks the date for subsequent transition arrangements.
  • To best meet the needs of students and of industry, students will be transferred from a superseded qualification into the replacement qualification as soon as the replacement qualification has been added to AIM’s scope of registration on the national register.
  • Where a training product is superseded, and the student does not transition to the replacement training product all student training and assessment must be completed and the relevant AQF documentation issued by AIM within a period of one year from the date the replacement training product was released on the national register.
  • Once a new training product has been added to AIM's scope of registration, enrolments in the superseded item will cease as soon as practical and all new enrolments will be into the revised training product. AIM has taken the position to cease enrolments into superseded qualifications or units of competency as soon as possible to ensure students are receiving the most current training product.
  • The national Registered Training Organisation (RTO) regulator may allow delivery in specific circumstances beyond the usual allowable timeframes. In these circumstances, AIM will retain evidence that students involved match the identified criteria for this delivery.
  • Where an AQF qualification is no longer current and there is no replacement, student training and assessment must be completed and the relevant AQF certification documentation issued by AIM within a period of two years from the date the AQF qualification was removed or deleted from the national register.
  • Where a skill set, unit of competency, or accredited short course is no longer current and there is no replacement, all student training and assessment must be completed and the relevant AQF certification documentation issued by AIM within a period of one year from the date the skill set, unit of competency, accredited short course or module was removed or deleted from the national register.
  • Where a qualification is listed on AIM’s scope of registration and that qualification includes a superseded unit of competency that has been imported from a different training package, the transition requirement specified above (as per Standards for RTOs at clause 1.26) does not apply.
  • A new student will not commence training and assessment with AIM in a training product that has been removed or deleted from the national register.
  • AIM is obligated to remain informed of changes to training packages and to establish transition arrangements for existing students and those students who may be enrolled during a transition period. AIM manages its scope of registration on the national register and ensures it only delivers currently endorsed training products.

What this may mean for students

Students who are enrolled in a qualification which is superseded part way through their training program will be offered and encouraged to transfer their enrolment to the new qualification once it is on AIMs scope of registration.

Where a qualification is no longer current and there is no replacement, all student training and assessment is to be completed and the relevant AQF certification documentation issued within a period of two years (unless the national RTO regulator has determined specific circumstances beyond the usual allowable timeframes as published on the national register).

Where a skill set, unit of competency, accredited short course or module is no longer current and has not been replaced all student training and assessment is to be completed and the relevant AQF certification documentation issued within a period of one year from the date the skill set, unit of competency, accredited short course or module was removed or deleted from the national register (unless the national RTO regulator has determined specific circumstances beyond the usual allowable timeframes as published on the national register).

If a student chooses not to transition to the new qualification, there will be a ‘teach out’ strategy to complete the qualification. The following guidelines apply to any teach out plan implemented by AIM:

  • AIM may continue to deliver training and assessment services, and issue certification documentation, to current students of the superseded qualification for a period of one year only from the date the replacement training product was released on the national register.
  • Students who have not completed a superseded qualification within one year from the date the replacement training product was released on the national register will be immediately issued with a Statement of Attainment for units of competency they have completed.
  • Where a specific cohort of students is likely to be disadvantaged by the forced transition of a qualification within the one year timeframe the national RTO Regulator may make a determination that provides additional time to for teach out.

The transition to a new training package product will be managed by a transition strategy. The following guidelines apply to any transition plan implemented by AIM:

  • AIM will ensure the transition is managed in a systematic way that integrates changes into all other areas of AIM operations.
  • Monitor the status of training packages to remain aware of changes in the revised training package and how these might affect AIMs scope of registration. The primary information source for monitoring the status of training packages is the national register.
  • Once changes are confirmed, AIM will develop a strategy to respond to changes. Attention will be given to changes to unit codes and titles to ensure these are not missed during the transition process. Common changes include but are not limited to:
    • revised unit of competency and the qualification codes and titles;
    • revised packaging rules for qualifications changing the requirements in relation to the allocation of core or elective units;
    • revised units of competency, this may include the combining of two units of competency into one or minor changes where the unit of competency has remained equivalent;
    • revised pre-requisites, co-requisites or entry requirements; and
    • revised assessment guidelines which may relate to identifying new requirements relating to trainers and assessors.
  • Review Training and Assessment Strategies to determine the changes to a qualification and the likely action that is required. This may include additional consultation with industry to identify new preferred electives and to determine if there are specific industry requirements that need to be incorporated.
  • Keep students informed of the changes to the applicable qualification. Before engaging with students, AIM will ensure that the options that students will have available to them have been fully considered. AIM will provide information to students and ensure that they understand their options and feel supported in any decision

Contact AIM Student Support

Any student with questions, concerns or who is dissatisfied with a transition plan should contact AIM student support on 1300 761 700 or via email studentsupport@aim.com.au.

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